Information Technology: Data Board

Data Board Agenda
Date: Wednesday, November 18, 2020
Time: 2:00 PM
Location: Commissioners Hearing Room

This meeting will be held via GoToMeeting and the Commissioners Hearing Room. The GoToMeeting option will be to help maintain social distancing.

• Review Mission Statement: The mission of the Data Board is to coordinate the management of technology, records, and information resources to allow government offices to provide exemplary customer service to citizens and create efficiencies to maximize the return on taxpayers’ investment.
• Electronic Signatures
• Juvenile Court RC-3
• Clerk of Courts RC-2
• New Business
• Around the table
• Next Meeting Date
    • Monday, January 11, 2021, 2:00 PM, Commissioners Hearing Room
• Adjourn

RC-3 FORMS FOR REVIEW
Clerk of Courts Legal RC-3, review by 10-29-2020
Auditor Finance RC-3, review by 10-30-2020

RECORDS RETENTION FORMS
How To Fill In an RC-3 Guide by Mark Conrad
Blank RC-2 Form (Records Retention Schedule)
RC-2 Instructions from Ohio History Connection
Blank RC-3 (Records Disposal)
RC-3 Instructions from Ohio History Connection
Ohio History Connection Local Government Records Program

TRAINING MATERIALS AND LINKS
Just The Basics Handout
Just The Basics Presentation
NAGARA Records Management Technical Bulletins
Auditor of State Open Government Unit
Attorney General Public Records Access
Ohio History Fund
CARMA
Records Retention Schedules (RC-2)
Auditor  (03/27/2019)
Board of Elections
(04/24/2019)
Building Department
(10/22/2012)
Clerk of Courts
(07/20/2020)
Commissioners
(10/27/2019)
Common Pleas
(05/30/2019)
Coroner
(10/22/2012)
County Wide General Schedule
(5/15/2017)
Developmental Disabilities
(05/15/2017)
Dog Shelter
(10/23/2018)
Domestic Relations
(10/22/2012)
Economic Development
(10/22/2012)
Emergency Management
(06/10/2019)
Engineer
(10/22/2012)
Facilities Management
(10/22/2012)
Health District
(02/06/2017)
Historical Parks
(10/22/2012)
• Job and Family Services
   • Administrative
(10/22/2012)
   • Community Services
(10/22/2012)
   • Children Protective Services
(10/22/2012)
   • Child Support Enforcement Agency
(10/22/2012)
Juvenile
(07/24/2019)
Major Crimes Unit
(09/23/2014)
Personnel (All county agencies)
(10/22/2012)
Probate
(07/24/2019)
Prosecutor
(05/30/2019)
Recorder
(10/22/2012)
Regional Planning Commission
(10/22/2012)
Sheriff
(10/22/2012)
Transportation Improvement District
(09/21/2017)
Treasurer
(10/22/2014)
Utilities
(10/22/2012)
Veterans Services
(10/22/2012)
Information Technology: Meeting Minutes
Information Technology: Forms + Information
Central Authentication Identity Forms:
Application for Central Authentication Identity
(Please note that all employees, contractors, volunteers, and any other individuals who will access a Fairfield County computer system *must* complete an Application for Central Authentication Identity before being granted access to the network.)

Request for Termination of Central Authentication Identity
(Whenever an individual is terminated (including retirement, expiration of contract, discontinuing volunteering, etc.), a Request for Termination of Central Authentication Identity must be filed.)

For users having an Exchange/OWA mailbox:
Getting your email from a remote location
Opening a Shared Calendar in Outlook 2010

Forwarding Your Pay Advice to an Outside Email Account:
Outlook Web App  • Outlook 2010  • Outlook 2007

Forwarding All Incoming Mail to an Outside Email Account:
Outlook Web App

IT Procurement Information
Policy Definition
Standards and Requirements
Generally Approved or Rejected Items