AUDITOR'S OFFICE
FINANCE INTERNAL CONTROL MANUAL

The Finance Internal Control Manual is intended to guide County departments in finance and administrative matters when dealing with the County Auditor's Finance Department.  The manual is periodically updated as needed when the Auditor of State issues new Compliance Supplement requirements and when County policies are changed by elected officials.

The online version of the manual is divided into two sections -- the manual's text (with four major sections), and the exhibits and forms examples.  You can print any (or all) pages of the manual as well as the exhibits and forms.

To download the manual, you must have the Adobe Acrobat Reader installed on your computer.
Finance Internal Control Manual
(includes exhibits and forms)

Manual Sections:
           Budgetary Application, Payroll and Employee Benefits,
Financial Reporting Issues, Fixed Assets System, Terms and Definitions, Contact Information
FINANCE INTERNAL CONTROL MANUAL: EXAMPLES
 
BUDGETARY FORMS

D-1
Departmental Pay-In Form
D-2
Vendor Request and Change Form
D-3
IRS Form W-9, Request for Taxpayer Identification Number and Certification
D-4
Blanket Certification of Exemption
D-5
Employee Travel/Expense Report -- spreadsheet in Microsoft Excel
D-6
Checks Held Request Form
D-7
Return Form  (Used by County Auditor)
D-8
Request for Reissue of Outstanding Warrant
D-9
Request for Project Number
D-10
Finance Account to Account Transfer Appropriations
D-11
Resolution Account to Account Transfer Appropriations Exhibit
D-11.1
Account to Account Transfer Major Object Category Appropriations Detail Exhibit
D-12
Finance Amended Certificate of Estimated Resources Exhibit
D-12.1
Resolution Reduction of Appropriations and Estimated Receipts Exhibit
D-12.2
Reduction of Major Object Category Appropriations and Estimated Receipts Detail Exhibit

PAYROLL WORKSHEETS

E-2
Detail Proofs
E-8 & E-9
Notice of Termination of Employment with Fairfield County & Payment of Unused Sick Leave Upon Separation of Service
E-10
Service Credit Verification Form

EMPLOYEE PAYROLL FORMS

F-1.1
New Employee Payroll Forms Checklist (with detailed form instructions)
F-1.2
Seasonal Returning/Leaving Employment Checklist
F-3
STRS New Hire Notification
F-4.1
Notice of Re-Employment of a PERS Benefit Recipient
F-4.2
Notice of re-Employment of a PERS Retired Elected Official
F-5
Employment Eligibility Verification, U.S. Department of Justice (with detailed instructions)
F-6
Form W-4, Employee’s Withholding Allowance Certificate, Department of Treasury, IRS (with worksheet)
F-7
Form IT4, Employee’s Withholding Exemption Certificate, State of Ohio, Dept. of Taxation
F-8
Fairfield County Employment Information
F-10
Authorization Agreement for Direct Deposit
F-12
Employee Status Change Form
F-13
Employee Hourly Rate and Work Status Change Form
F-15
SSA-1945, Statement Concerning Your Employment in a Job Not Covered By Social Security
 
PERS FORMS EXAMPLES (originals available in the Auditor’s Office)

G-4
PERS, Report of Attending Physician
G-5
PERS, Application for a Disability Benefit - Report by Employer
G-6
PERS, Application for a Disability Benefit
G-8
PERS, Application for Additional Annuity Retirement Benefit
G-9.1, 9.2, & 9.3
PERS, Combined Plan Designation of Beneficiary, Directed Plan Designation of Beneficiary, and Traditional Pension Plan Designation of Beneficiary

CAPITAL ASSETS FORMS

K-1
Request for Capital Asset Number Input Form
K-2
Capital Asset Disposal Form
K-3
Interdepartmental Capital Asset Transfer Form
K-4
Capital Assets — Location Code Listing
K-5
Capital Assets — Department Code Listing
K-6
Capital Assets — Sub Class Code Listing